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Client: A prominent insurance syndicate headquartered in London, specializing in underwriting and risk management for a diverse range of clients worldwide.

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Industry: Insurance

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Project Scope: IT Infrastructure Modernization, Cloud Migration, Intune Deployment, and Managed Services

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Solution: Azure Cloud Migration and Microsoft Intune Deployment

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Duration: 12 Months

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Outcome: Significant cost savings, streamlined IT operations, enhanced security compliance, and improved device management

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Overview

A leading insurance syndicate was experiencing limitations with its on-premises IT infrastructure, which had grown increasingly costly to maintain and scale. Additionally, with remote work becoming a permanent part of their operations, they faced new challenges in managing and securing a dispersed workforce’s devices. To address these issues, the syndicate engaged On2Cloud, a specialized IT consultancy firm, to guide them through a comprehensive migration to the Microsoft Azure cloud. On2Cloud also recommended Microsoft Intune to streamline device management and ensure compliance across employee devices.

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Challenges

  1. Outdated IT Infrastructure: The existing on-premises infrastructure required frequent maintenance and was prone to security risks. It could not scale effectively with the syndicate’s growth.

  2. Remote Workforce Management: With a large portion of employees working remotely, the syndicate struggled to manage and secure devices outside of their network perimeter.

  3. Compliance and Security Requirements: Operating in a highly regulated industry, the syndicate needed to ensure strict compliance with GDPR and insurance industry standards, requiring robust security controls.

  4. Operational Costs: High maintenance costs associated with physical hardware and on-premises solutions were affecting overall profitability.

 

Objectives

The insurance syndicate engaged On2Cloud with the following objectives:

  • Migrate IT operations to a secure and scalable cloud environment that could support future growth.

  • Deploy Intune for mobile device management (MDM) and mobile application management (MAM) to efficiently manage and secure employee devices.

  • Enhance security and compliance measures to align with GDPR and industry-specific regulations.

  • Reduce operational costs by eliminating physical infrastructure and adopting a consumption-based cloud model.

On2Cloud’s Solution

On2Cloud proposed a solution centered around Microsoft Azure and Microsoft Intune for device and application management. The project was divided into three main phases: Assessment, Migration, and Intune Deployment.

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Phase 1: Assessment and Planning

On2Cloud began with an in-depth assessment of the syndicate’s IT landscape, reviewing infrastructure, compliance requirements, applications, and current workflows.

  • IT Infrastructure Audit: ON2Cloud identified key applications and workloads suitable for migration, cataloging dependencies and network configurations.

  • Compliance and Security Review: Regulatory requirements were analyzed, and an Azure-based compliance plan was established, utilizing Azure Security Center and Azure Policy for data protection and monitoring.

  • Planning Workshops: Regular workshops with the client’s IT team ensured alignment on project goals, and stakeholders were informed about the cloud adoption roadmap and expected benefits.

 

Phase 2: Migration to Azure

The migration plan was executed in a phased manner, starting with non-critical applications to minimize risks and allow for testing and adjustments.

  • Workload Migration: On2Cloud implemented Azure Migrate for seamless workload transition. Virtual machines and applications were lifted and shifted to Azure, while legacy components were optimized or replaced with cloud-native alternatives.

  • Data Backup and Recovery: Leveraging Azure Backup and Azure Site Recovery, the syndicate’s data was safeguarded, ensuring minimal downtime and data loss protection during migration.

  • Security Integration: Azure Active Directory (AAD) was deployed for centralized identity management and multi-factor authentication, enhancing the security layer across the workforce.

  • Cost Optimization: With Azure Cost Management, the client could track and optimize resource usage, identifying opportunities for cost savings as the migration progressed.

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Phase 3: Intune Deployment

The third phase focused on implementing Microsoft Intune for secure, streamlined device management and application deployment.

  • Intune Setup and Configuration: On2Cloud configured Intune to manage both corporate-owned and BYOD devices, allowing for secure access to company resources across laptops, tablets, and smartphones.

  • Policy Deployment: Security policies, including device encryption, password protection, and restricted application access, were set up. These policies ensured devices adhered to compliance standards.

  • Application Management: Using Intune App Protection Policies, ON2Cloud enabled secure access to critical applications while restricting data sharing outside managed apps. This allowed remote employees to work efficiently without risking data breaches.

  • Employee Training and Support: To facilitate adoption, On2Cloud organized training sessions for end-users, covering device enrollment, application access, and troubleshooting. Support was provided for a smooth transition.

​Results

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Following the successful completion of the project, the insurance syndicate observed significant improvements:

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  • Enhanced Security & Compliance: Azure and Intune provided strong data protection and compliance with GDPR.

  • Cost Reduction: Approximately 30% IT cost reduction due to Azure’s scalable model and elimination of physical hardware.

  • Improved Operational Efficiency: Streamlined IT processes, allowing the team to focus on strategic growth.

  • Scalable Device Management: Intune centralized device management for remote employees, enabling secure access and efficient onboarding.

 

Conclusion

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On2Cloud’s expertise in cloud migration and device management helped the insurance syndicate modernize its IT environment, strengthen security compliance, and improve operational efficiency. By leveraging Azure and Intune, the syndicate gained a flexible, scalable infrastructure that aligns with their long-term business goals. This transformation has positioned the client to adapt to a rapidly changing insurance landscape, supporting their remote workforce with secure, agile IT solutions.

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Enhanced Security and Compliance: Azure’s built-in security tools and Intune policies provided robust protection for sensitive data and compliance with GDPR and insurance regulations.

  1. Improved Operational Efficiency: With a cloud-based infrastructure, the syndicate reduced the time and resources spent on managing on-premises servers, enabling IT to focus on strategic initiatives.

  2. Cost Savings: By moving to a pay-as-you-go Azure model, the client saw a 30% reduction in IT operational costs. Maintenance and hardware expenses were eliminated, and Azure’s elasticity allowed the company to scale resources based on demand.

  3. Streamlined Device Management: With Intune, the syndicate could manage devices across their remote workforce securely and efficiently. Employees experienced faster onboarding, and the IT team benefited from centralized management.

  4. Scalability and Future-Readiness: With Azure, the syndicate is now positioned to scale operations as needed without additional infrastructure investments, ensuring their IT environment grows alongside the business.

Thinking about a better way of working

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Case Study: On2Cloud Empowers Insurance Syndicate with Azure Cloud Migration and Intune Deployment

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